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  2. Getting Started

What features make up the Visibly platform?

Let’s learn about the individual features and see how it all fits together

The Visibly desktop version looks like the following (For Super Admin):

1. Dashboard


3. Assets

4. Campaign

5. Moderation

6. Leaderboard

7. Analytics

8. Settings

Let's learn more about each component:

1. Dashboard

The dashboard shows a summary of all the company and personal activities

The dashboard is divided into 5 parts:

Welcome message - On the top you can see the latest updates from Visibly.

Reporting Highlights & Summary - This section shares insights into the amount of activity across all social networks and asset uploads.

What's Hot Right Now - Check the top posts here!

My Contributions - Check your most recent posts & asset uploads.

Activity - You can check from which geographical location most of the company posts are being created.

2. Feed

The Feed shows all the latest post that are created by all employees within the organisation.

There are multiple categories of feed:

a. Internal Feed- Posts that are published only internally to the company. Internal posts cannot be published or shared to external social networks. Think of your internal feed as a kind of realtime intranet

b.External Feed – Posts that are published on external social networks are populated in the external feed.

b. Curated - A feed for pulling in existing articles from the web using RSS feeds.

d. Jobs - An integration with your ATS (applicant tracking system) or job multi-poster that enables Visibly to pull in job vacancies for sharing my employees.

e. My posts - A full list of all your posts, including both live and scheduled post.

f. - Custom (August 2018) - Custom named feeds for inviting guest users and ring-fencing communications for a specific event.

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3. Assets

Assets are marketing files like images, videos, PDF’s, audio files, text files or data sheets that have been uploaded and moderated for sharing. This means any file inside the asset folders are shareable by you or anyone else in the company.

There are different categories of assets.

a. General – You could add your general files in this category. These could be documents that are unrelated to a particular event or campaign.

b. Campaign- These are assets that have been uploaded as part of a marketing or communications brief.

c. My uploaded assets – These are assets that have been uploaded only by you.

As soon as an asset is uploaded and moderated, it is available to the whole company.

File types supported by Visibly are as follows:

.doc, .docx, .xls, .xlsx, .ppt, .pptx, .png, .jpeg, .jpg, .mp4, .gif, .pdf

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4. Campaigns

Create and share customer, talent and internal marketing communication campaigns via desktop or mobile. Manage audience messaging, channel distribution and market segmentation. Campaigns are created and managed by Super Admins and Admins. Other users can create content in mind of these campaigns, to score more points or simply because they are the most qualified to do so. Campaigns can be shared with individuals, departments or company wide. In general the Marketing, Comms or HR would manage campaigns depending on whether talent, customer or internal.

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5. Moderation

Moderation menu is available to Super Admins, Admins and Moderators.

Any assets created in the Visibly mobile or desktop APPS are moderated and approved or disapproved. If left undecided, they can be moderated at a later date, but are removed from the active moderation list.

Any external posts created in the Visibly mobile or desktop APPS are moderated and approved or disapproved.

Note that internal posts do not require moderation, and are published to the internal feed immediatley.

There are 3 types of status for any asset or post

Pending - The post have not been evaluated. No decision has been taken.

Approved - Make it visible to all

Unapproved - It has been rejected

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6. Leaderboard

See where you stand!

On this page, you can see your overall or departmental ranking.

The ranking is calculated by experience points (XP) which are gained by doing various activities like adding new assets, taking part in a campaign or posting new posts as well as getting likes, shares and comments on your own posts.

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7. Analytics

The analytics in Visibly have been created so that users can slice and dice their data as they need. Data can be filtered by time, channel, user. department, post, asset or campaign. Data sets can also be exported to csv for or uploading into 3rd party analytics platforms.

8. Settings

Settings allow you to make changes in the user profile and general software set up. Depending of you are an Admin or Employee users, you will have access to different settings.

Account Settings - Change user details like profile image or password.

Social Accounts - Connect or disconnect social accounts.

Departments (For Admin and Super Admin) - Add a new departments.

Users (For Admin and Super Admin) - Add a new user, edit, suspend and change users to trusted.

Widgets (For Admin and Super Admin) - To generate a social wall or map widget that can be embedded into your website.


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